Introduction
KFF has several major improvements that are – or
should be – in the planning stages.
(1) Funds have been committed to double the size and
improve the Threadgill viewing area.
(2) Strong interest exists in building a new staff
shower/bathroom building to replace the rotting wood structure
that exists today. (3)
Planning is under way to do grading to improve drainage and
reduce erosion on the ranch.
(4) In addition, there has been discussion that the
festival should plan to build permanent housing (“condo
row”) somewhere on the hillside behind the stage area.
(4) And last, for now, there has been discussion about
whether the festival should permit, or encourage, the leveling
of ground in the hillier areas of the ranch to make camping
more comfortable.
There are many “stake holder” individuals and
groups that are a part of the festival that have a keen
interest in land use, infrastructure, and improvements.
We need a more formalized process in place to socialize
needs and ideas, seek input, gather consensus, and make
recommendations for board approval that are as broad based as
possible. One goal
of such a process is to let folks who have opinions have an
avenue to express them in the planning stage rather than
complaining after the building is done.
Another is to rally support for the various projects
– volunteer labor and money.
And most importantly, we have some great talent amongst
our festival family, and we may find some very creative
ideas/solutions through this process that we wouldn’t have
thought of before. And
most importantly, to have as much consensus as possible so
that when it comes time for KFF or QVR to approve projects, we
have a thoroughly vetted proposal to submit for approval.
Project management process as approved by the KFF
Board.
Step one is a “request for proposals” – RFP for
each major project that we are seeking input on.
We will post the initial discussion for each project.
This is a discussion paper as to the needs,
considerations/conflicts, etc. and may present a solution or
plan. That at
least paints a target for others to shoot at.
This “RFP” would have a submission deadline.
These “RFPs” would also seek interest – to
identify those who have something to contribute to the
project, such as planning, building, financing, etc.
Each project would require that some individual be
responsible for driving the planning process for that project
– the project manager. There
may, either initially or at some point in the project, be a
project team, with additional individuals appointed to assist
and advise the project manager.
The project manager/team would create a report based on
the RFP submissions. This
report would summarize and evaluate the various RFP
submissions. This
report would be posted for comment on the web page.
This report should be a stage in narrowing the
ideas/proposals down to one or more options and identify
decision points that festival management/Board should look at.
The project manager would be expected to communicate
with the authors of the various submissions to seek additional
input, to address concerns about their proposal in order to
give the proposers a chance to tweak, improve or abandon their
ideas.
After the comment cycle on the project management
report, the project manager would decide if anything in the
comments pointed to needed changes in the report.
A revised report would then be submitted to festival
management and the Board for further consideration.
The Board would then be expected to approve a
“concept” – a very high level plan to go forward on.
The next step after approval of a “concept” would
be creation of detailed plans.
This would include a “floor plan” which shows the
construction details (and may include elevations or other
drawings as necessary for a contractor to bid and build the
project). Also
included would be a “site plan” that shows the location of
the structure on the ranch, and the necessary utilities,
drainage, access roads, etc necessary to make the project fit
in its environment. A
“site plan” would not include landscaping details, but a
landscaping plan could be included if deemed necessary.
